STATUS
Entrants must be bona-fide amateurs and not be in full time vocational students. For the purpose of the Eisteddfod an amateur is defined as someone who does not derive his/her livelihood from this branch of performance. The Dance Manager reserves the right to accept/refuse an entry.

ENTRIES
Entries may be made online or by using the dance application form published with this syllabus. If using the paper form each solo performer must use a separate entry form. Forms may be photocopied. Entries are filed on a first come, first served basis until the classes have reached capacity or by 2 October, whichever is the sooner. In the event of the Eisteddfod being oversubscribed the Committee reserves the right to return any entry that cannot be accommodated. Solo entries are non-transferable and fees will be forfeited when entries definitely registered are cancelled. Any entries received after full capacity is reached will have their fees returned. The committee may combine sections or classes where entries are small and divide a class where entries are large. Manual entries for duets, trios or quartets to be on one form with one cheque or bankers draft. Group entries cannot be accepted without the name of the group being clearly stated.

CLASSES
Any performer withdrawing from the event should notify the Dance Manager before the commencement of the class.

PERFORMANCE ORDER
Performers must dance in the order given in the programme. Any competitors missing at this time are called at the end of the class. Any performer who has insufficient time to change their costume will also be called at the end of the class. No performer may enter the same class more than once in their own age group for each solo section and twice for each technique in a duet or trio section. A minimum of five dancers constitutes a group. Solo dancers may not be substituted but in the unavoidable absence of a partner, one substitute will be allowed in a duet, two in a trio/quartet and three in a group.

PERFORMANCE TIMES
Performers and their supporters must be aware that timings are approximate and dancers must be ready to dance 30 minutes prior to their advertised class time. It is the responsibility of the dancer to advise their supporters of this rule. Any performer arriving late (excluding costume change) may run the risk of disqualification.

COMMUNICATION
Performers, teachers or parents are not permitted to communicate with the Adjudicator at any time. Any necessary communication should be made via the Adjudicator’s Scribe or to a steward at the reception desk.

SPECIAL NEEDS
The Eisteddfod welcomes entries from performers who have special needs, but notification of the
nature of any condition must be made to the Dance Manager when entries are submitted. A full
explanation of the condition would be appreciated together with documentary evidence, if
appropriate. It is necessary for parents and teachers to be aware of their responsibilities in entering
any performers with limited physical capabilities or special needs, bearing in mind the limitations
imposed by the stage and surrounding environment and changing areas.
There are only two changing rooms, one for male performers and one for female. At no time can
both sexes share a changing room. It is the responsibility of the parent or teacher to ensure that
there are adults of the same sex as the performer to assist with changing.

AGE LIMITS
Age Limits for classes relate to the performer’s age on 1st February 2025.

ARRIVAL
Access to the changing areas will be allowed up to 60 minutes before the beginning of classes

ACCOMPANIMENT
All performers must provide a CD and a back-up CD (no tapes or other recording device allowed) set ready to play with the track clearly marked. In addition they should be labelled with the class/number of the performer and handed to the appropriate steward. The organisers cannot accept responsibility for the incorrect playing of any CD except when due to equipment malfunction.

STAGE
The stage and stage wings are out of bounds to all except authorised personnel and those about to perform. Authorised persons are Eisteddfod personnel and one parent/teacher/carer if the child is 6 years or under or with special needs. Parents who refuse to obey this rule run the risk of their child being disqualified. Any props should be small enough for the performer to put them on stage (7 years and over). No live props are allowed. In the interests of Health and Safety, no props will be accepted side stage until prior to the class for which they are needed and must be removed immediately the class finishes.

ADJUDICATION
All performers will receive an adjudication sheet and a certificate showing the class category of their
performance. Where there are three or fewer in a class only a winner’s medal (gold) will be
awarded. In classes of four then a 2nd place medal (silver) may be awarded. In classes of five or
more a 3rd place medal (bronze) may be awarded. In order to receive any medal the mark must be
at least 80. Medals for those in groups may, if the appropriate mark is achieved, be purchased at
the reception desk for £2.

SAFEGUARDING POLICY
Please be aware of the Eisteddfod Safeguarding Policy as detailed on page 4 of the syllabus. Signature on the entry form confirms that this policy has been read. When an entry is made by a young person under 18 the entry form must be countersigned by a parent/guardian/responsible adult.

GENERAL DATA PROTECTION REGULATION
To comply with new legislation which came into force in May 2018, before an entry can be accepted it is essential the Eisteddfod has permission to hold the data collected. If you are agreeable please tick and sign the appropriate box on the entry form. Please refer to page 6 of the Syllabus.

COPYRIGHT
The Eisteddfod is bound by copyright law and cannot allow flash photography, tape or video recording during any performance or adjudication. The Eisteddfod does not accept any liability for the infringement of copyright, recording or performing rights. Teachers and choreographers using CDs created from recordings are advised that they themselves are responsible for seeking permission to re-record.